EMR Conversion

Assessment: First, we’ll observe the volume and variation in data entry within your current EMR. We’ll cross reference and analyze the differences between the current and future software, including data format, fields, financial tracking, and note systems. At this point, we determine pathways to solve these discrepancies. Finally, this assessment will inform us on the staffing requirements and timeline to complete the EMR conversion.

Conversion: This is the groundwork of the project. We’ll filter for patient data and transfer audio recordings, written notes, as well as scanned documents. In addition, we’ll identify duplicate or unnecessary data as well as cross-walking data elements such as provider codes, facility codes, pay codes, fee schedules, insurance providers, and insurance plans. Here, we’ll scan files into the system if any paper records were left behind from the initial EMR implementation.

Training & Monitoring: Following conversion, we’ll ready your office for immediate, effective use of your new system. Our team will transfer proficiencies in operating, charting, and archiving data and records within the EMR to in-house personnel such as physicians, nurse practitioners, RNs, or technicians.

Instead, you could also elect to keep us on to manage your EMR. This options allows you to dictate notes as you always have and leaving the charting and/or editing to us.